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Archive Admin Guide

Purpose

Manage document archives and public files. Photo galleries are managed in Gallery › Albums and exam libraries are managed in Exam bank › Exam archives.

Document Collections

1. Open Archive › Document collections.
2. Create a collection with title and publication date. The publication date uses the shared calendar/time picker.
3. Use the inline table to upload one or many files.
4. Save. Files are stored under media/documents/<year>/<slug>/.

Public Files (S3 only)

When USE_S3=True, Public collections appear in admin. Manage them like document collections, but uploads go through PublicFileField so they are web-accessible without authentication.

Tips

• Use consistent naming and pub dates so archives stay orderly.
• Deleting a collection also deletes its directory inside MEDIA_ROOT, so double-check before removing.
• Public browsing still uses the /archive/... URL area even though photos and exams are managed by separate apps.

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