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Events Admin Guide

Purpose

Create public event pages, manage registration windows, collect attendee data, and export lists straight from Django admin.

Access

1. Sign in to /admin.
2. Open Events › Events (/admin/events/event/). The changelist shows upcoming and past events with attendee counts.

Create a New Event

1. Click Add event.
2. Fill in the form (key sections):
   • Titel & Innehåll – what visitors see on the event page (CKEditor field supports images, embeds, etc.).
   • Date & time fields – start/end timestamps plus signup open/close windows. Use the date+time split inputs; keep members/others windows realistic.
   • Anmälning – uncheck if no signup is needed (all signup-related fields will be ignored).
   • Maximal antal deltagare – 0 means unlimited.
   • Avec – allow partners; extra fields will display when the signup form contains avec_… inputs.
   • Kräv inloggning för innehåll – gate the event page behind member login.
   • Passcode – optional simple password visitors must enter before the signup form appears.
   • Background image – upload locally (Bakgrundsbild) or to S3 (s3_image) depending on deployment settings.
   • Redirect Link – skip the internal page entirely and send visitors to another URL like another student association’s event page.
3. Publishing:
   • Leave Publicera checked so the event stays visible; uncheck it to hide the page until you’re ready to republish.
   • Slug can stay blank; it auto-fills from the title and becomes the URL path segment (/events/<slug>/), so keep it short, readable, and unique.
4. Save to create the event and unlock the inline sections described below.

Customize the Signup Form

Each event can have dynamic questions managed inline:

1. Scroll to the Anmälningsfält table (Event registration form inline).
2. Click Add another Event registration form for each question.
3. Fields:
   • # – ordering token. Values jump by 10 automatically so you can drag to reorder.
   • Namn – label shown to participants.
   • Typ – Text, Multiple choice, or Kryssryta.
   • Krävd – mark required answers.
   • Öppen info – include responses in the public attendee list.
   • Alternativ – comma-separated choices for select/check fields.
   • Göm för avec – hide this field from partner signups.
4. Save the event to persist form fields.

Manage Attendees

1. Use the Deltagare inline table to review or edit registrations. Columns include order number, name, email, anonymous flag, answers (JSON), and timestamps.
2. If Avec is active or the event has child instances, extra columns (“Avec till”, “Ursprungligt evenemang”) appear automatically.
3. To export a pretty list, click Deltagarlista in the main event row; this opens a printable view with the public answers.
4. Bulk deletion: select events in the changelist → choose Delete all attendees for selected events. You will get a confirmation screen before anything is removed.

Handling Waiting Lists / Child Events

• The Parent dropdown lets you chain events together. Registrations for child events roll up to the parent so attendee numbers stay consistent.

When Billing Is Enabled

• If the Billing app is configured for an event, invoices are created automatically when participants sign up. Coordinate due dates and price selectors with the billing team.

Tips for Successful Signups

• Always set Anmälan öppnas and deadline times; leaving the defaults (current timestamp) might close the form immediately.
• Use the Captcha checkbox for high-demand events to reduce spam.
• Before promoting the signup link, view the event page in an incognito window to confirm visibility, passcodes, and registration form behavior.

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