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Events Admin Guide

Purpose

Create public event pages, manage registration windows, collect attendee data, and export lists straight from Django admin.

Access

  1. Sign in to /admin.
  2. Open Events › Events (/admin/events/event/). The changelist shows upcoming and past events with attendee counts.

Create a New Event

  1. Click Add event.
  2. Fill in the form (key sections):
    • Titel & Innehåll – what visitors see on the event page (CKEditor field supports images, embeds, etc.).
    • Glanseffekt på titeln – tick to show the title with the gold shine on the home page event cards, in the /events/ list and on the event page. The event’s day in the home page calendar also gets the gold shine. Keep it for the events you want to highlight; the checkbox only appears on sites whose styles support it (currently DaTe).
    • Date & time fields – start/end timestamps plus signup open/close windows. Use the datetime picker in YYYY-MM-DD HH:MM form; keep members/others windows realistic.
    • Anmälning – uncheck if no signup is needed (all signup-related fields will be ignored). On an Årsfest page this also removes the Anmälan tab and the sign-up panel, so the page works as a plain information page.
    • Maximal antal deltagare – 0 means unlimited.
    • Avec – allow partners; extra fields will display when the signup form contains avec_… inputs.
    • Kräv inloggning för innehåll – gate the event page behind member login.
    • Passcode – optional simple password visitors must enter before the signup form appears.
    • Background image – upload a background image. The form shows the field that matches this deployment’s storage (local or public S3). Large pictures are shrunk on save so their longest side is at most 1920 pixels, and keep their shape, so nothing is cut off. Portrait posters keep their full height of 1920 pixels. Location data (GPS) and other photo metadata are removed. Uploading a bigger original gains nothing. iPhone photos (HEIC) are accepted and stored as JPEG, and transparent logos keep their transparency.
    • Bakgrundsbildens layout – how the background image is shown on a normal event page:
      • Fyll hela bakgrunden (default) fills the whole screen behind the text. The picture keeps its proportions, so when its shape differs from the screen’s, the edges are cropped. Keep important details near the middle.
      • Visa bilden på sidorna shows the whole picture, scaled down, to the left and right of the text on wide screens, and as a banner above the title on phones and narrow windows. The side pictures are always a little smaller than the event text box, so they stay small on events with very little text. Use it for posters where nothing may be cut off.
      • In both layouts, the page background takes on a darkened version of the picture’s main colour instead of plain black. This happens automatically, with nothing to set.
      • The setting has no effect on the special Baal, Wappmiddag, KK100 and Årsfest templates, which have their own backgrounds.
    • Redirect Link – skip the internal page entirely and send visitors to another URL like another student association’s event page.
  3. Publishing:
    • Set Publiceras to the date and time when the event should become visible.
    • Leave Publiceras empty to keep the event hidden. A future timestamp keeps it hidden until that time; a past timestamp publishes it immediately.
    • Slug can stay blank; it auto-fills from the title and becomes the URL path segment (/events/<slug>/), so keep it short, readable, and unique.
  4. Save to create the event and unlock the inline sections described below.

Customize the Signup Form

Each event can have dynamic questions managed inline:

  1. Scroll to the Anmälningsfält table (Event registration form inline).
  2. Click Add another Event registration form for each question.
  3. Fields:
    • # – ordering token. Values jump by 10 automatically so you can drag to reorder.
    • Namn – label shown to participants.
    • Typ – Text, Multiple choice, or Kryssryta.
    • Krävd – mark required answers.
    • Öppen info – include responses in the public attendee list.
    • Alternativ - comma-separated choices for multiple-choice fields. Empty or duplicate options are rejected, and surrounding spaces are removed when saving. This field is only editable when Typ is Multiple choice; it enables/disables automatically as you change Typ, including on rows you just added with “Add another”. If it stays greyed out after picking Multiple choice, that is a bug, not expected behavior.
    • Göm för avec – hide this field from partner signups.
  4. Save the event to persist form fields.

Manage Attendees

  1. Use the Deltagare inline table to review or edit registrations. Columns include order number, name, email, anonymous flag, and timestamps. The Svar column shows one input per registration question, so answers are edited as normal values (text, choice or Ja/Nej) instead of JSON.
  2. If a registration question was deleted or renamed after people signed up, its old answer still appears in the row and is marked as no longer matching a field, so it is not lost.
  3. Each inline row has a change link to the participant’s own admin page, which shows the same answer fields without the rest of the event.
  4. If Avec is active or the event has child instances, extra columns (“Avec till”, “Ursprungligt evenemang”) appear automatically.
  5. To export a pretty list, click Deltagarlista in the main event row; this opens a printable view of the answers collected for that event.
  6. Bulk deletion: select events in the changelist → choose Delete all attendees for selected events. You will get a confirmation screen before anything is removed.
  7. Question names must be unique within an event. Names used by standard signup fields, such as email, user, and avec fields, are rejected to prevent invalid registrations.
  8. On an Årsfest page the Anmälda tab follows the list itself: it appears while the event is recent enough to show the list and the event either takes sign-ups or already holds registrations. Registrations you enter by hand therefore keep the tab, even on an event whose sign-up is turned off.

Handling Waiting Lists / Child Events

When Billing Is Enabled

Tips for Successful Signups

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